Revenue Recognition

Enabling Revenue Recognition

In order to view your Revenue Recognition Reports, they will need to be generated first. Click the Enable Revenue Recognition button to turn on Revenue Recognition. Generating your Revenue Recognition reports may take some time. You will receive an in-app notification when the process is complete.

You will see the message above while your reports are being generated

You will receive a new notification once your reports are ready

Revenue Deferral Settings

Changing deferment settings will result in regenerating your Revenue Recognition reports, and numbers might be slightly different afterwards. This process can take some time and you will receive an in-app notification when the process is complete.

You can configure how revenue for each product and component is deferred by opening the Revenue Deferral Settings window.

Click the Revenue Deferral Settings

Deferment method

The deferment method determines how revenue is distributed among months in the service period.

Prorated monthly - Partial months will receive a prorated amount based on the number of eligible days in that month. Full months will receive a full month’s worth of revenue.

Example: Given a subscription that is billed $300 every three months starting June 16th, you would see $50 of revenue in June, $100 in July and August, and $50 in September.

Jun	Jul	Aug	Sep
$50	$100	$100	$50

Month by month - Months will receive equal amounts of revenue starting with the first of the service period.

Given the same example above where a subscription that is billed $300 every 3 months starting June 16th, you would see $100 in June, July and August and no revenue in September.

Jun	Jul	Aug	Sep
$100	$100	$100

Note: Service periods in Advanced Billing show as June 16 to Sep 16. For Revenue Recognition purposes, revenue will be calculated one day less, from June 16 to Sep 15 to avoid double reporting of revenue upon renewal.

Product & Component Configuration

Products can be configured so that the Base Fee, Trial Fee and Setup Fee each have a different deferral setting. You can also choose a deferral setting for your components.

• Deferred - This option will distribute revenue over the entire service period
• Immediate - This option will recognize revenue entirely at the beginning of the service period

Configure deferral settings for all products and components

Using the reports

What’s included

• Invoice line items - each invoice line item will be calculated separately based on the Revenue Deferral Settings
• Discounts - Revenue recognition calculations will use the net amount after discounts are applied
• Credit Notes - Upgrade/downgrade migration credit, mid-period/prorated component downgrade, full void, and full refund credits will be included in revenue recognition calculations as separate lines from the invoice line items

What’s not included

• Taxes - Taxes will not be included in the revenue recognition calculations
• Credit Notes - Service credits, partial voids, and partial refunds will not be included in revenue recognition calculations

Changing the report date range

You can select a pre-defined date range such as Current FY, or change the From and To. Click the View Results button to update the report.

Changing date range

Using the Field Chooser

You can choose with data row columns to include by using the Field Chooser buton in the upper-right hand corner of the table to open the Field Chooser modal window. You can include/exclude any available fields. Note that the state and country used in this selection come from the shipping address stored with the customer record.

Field Chooser

Sorting/filtering columns

You can sort and filter row columns by clicking the sort or filter buttons in the header for that column.

Sorting and filtering row columns

Downloading your report

You can download your report in Excel (xlsx) format by clicking the excel button in the upper-right hand corner of the table. Any sorting or filtering applied to the report will also be done in the downloaded file.

Downloading your report

Exporting a CSV

You can export your report as a CSV by clicking the Export CSV button. This will allow you to export your revenue recognition data on a transaction-level basis.

Exporting your report

For more information about the CSV Export please visit Exporting Data. Your exported report can be found in the list of Downloads.

Revenue Report

The Revenue Report shows how much revenue can be recognized each month.

Given the example above, you might see the following on the Revenue Report.

Jun	Jul	Aug	Sep
$50	$100	$100	$50

Balance Report

The Balance Report shows the calculated Deferred Revenue balance at the end of each month. The Deferred Revenue balance will increase by the amount of the transaction on the transaction date. The balance will decrease as revenue is recognized at the end of each month.

Given the example above, you might see the following on the Balance Report.

Jun	Jul	Aug	Sep
$250 ($300-$50)	$150 ($250-$100)	$50 ($150-$100)	$0 ($50-$50)

 

FAQ's

How are prepayments handled?

Prepayments will not affect how revenue schedules are generated. Advanced Billing will always use the service period for each product/component when generating revenue schedules.

How are manual/ad-hoc invoice charges handled?

Manual charges and credits made to subscriptions for classical invoices will be spread in entirety across the date range (if supplied). The charge/refund will appear on the revenue recognition report as the default product for the subscription.

When is Metered Usage reflected in the Revenue Recognition Report?

The Revenue Recognition report will include Metered Usage in the month invoiced.